Remote employment may present a variety of fresh obstacles despite all its benefits. When your team members are dispersed across several places, managing projects and ensuring security is one of the biggest problems of working remotely.
In particular, communication can become challenging for large teams and complex projects when people are not physically present, and keeping track of individual efforts can be challenging.
The Filecamp blog has put together an in-depth article to assist you in overcoming this obstacle and fostering the success of your remote team.
Organizations must use a top-notch document-sharing platform in order to encourage innovation and cooperation and guarantee the security of sensitive information. But what factors should be considered when selecting such tools? In this post, we’ll examine some of the crucial information about file sharing that remote workers should be aware of.
What security risks are involved in file sharing?
Although file-sharing systems are convenient, they are not always 100% safe because confidential information can always end up in the wrong hands or because someone could take over an employee’s account. The biggest security threats posed by file sharing are listed below.
Adhering to certain data governance and compliance regulations is one of the key worries for firms that handle a lot of internal and consumer data. To maintain security and privacy, data must be stored and shared in accordance with certain access and usage rights. Nowadays, failure to comply with regulations like GDPR, HIPAA, and the applicable ISO or NIST standards may result in high fines or even legal action.
- Access that’s Not Regulated
When a company has a lot of data, it can be challenging to control access rights and permissions, especially if staff frequently multitask or work on a variety of projects. As a result, any worker can unintentionally or purposefully compromise a file in the shared database or even completely erase it. The worst aspect, though, is that if weak or frequently used passwords are added to the mix, an attacker can quickly gain access to private data that is made visible to all users without even having to take over an administrator’s account.
You might need to disable specific firewall ports to send or transfer large files using some file-sharing programs. However, opening some of these ports can let hackers break into your machine and take advantage of any P2P application vulnerabilities. The worst thing is that some file-sharing applications have the power to change firewall settings secretly.
The advantages of using high-quality collaboration tools.
Businesses require a good collaboration tool, regardless of its size or mode of operation. This is particularly true for remote teams because employees must work together on the same projects even when great distances separate them.
While improved data security is one of the primary objectives of installing secure file-sharing systems, here are just a few ways that good file-sharing and collaboration tools can facilitate communication and distant teamwork.
The first and most obvious benefit is that these platforms make sharing files easier for team members. To add a file to the document-sharing platform, all you have to do is log in and generate or upload it. Many even let users tag other team members on documents, alerting them to items that require their attention.
A further benefit of file-sharing platforms is that the majority of them have collaboration tools that let team members work on the same documents concurrently. Some may even permit you to add comments or message threads to the file, which is a terrific method to exchange concepts, make changes, and deal with any problems as they come up.